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Guide

Maintain Account​

  1. Creating a New Account

    1. Select GL | Maintain Account | Select category (e.g., Fixed Assets) | New
    2. Enter the GL Code and Description (alphanumeric characters are acceptable)
    3. Check the Special Account Type if applicable, e.g., the account belongs to the Accumulated Deprn Account (Fixed Assets).
    4. Click OK. Your new account is now created.

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  2. Creating a Sub Account

    1. Point to the parent account (e.g. Cash at Bank)
    2. Follow the same steps from creating a new account.

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You are allowed to create an unlimited level of sub accounts. Just point to any account, and add a sub or sub-sub account to it.

Cash Book Entry​

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Watch tutorial video here: youtube

Cash book entry is normally used for a non-customer/ supplier payment or receipt e.g., payment for salaries, utilities etc.

  1. GL > Cash Book Entry > New (choose between Payment Voucher or Official Receipt)

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  2. Insert Payable Name > Select GL Code > Tax > Amount

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Journal Entry​

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Watch tutorial video here: youtube

  1. GL > Journal Entry
  2. Key in your double entry
  3. Click on Save (The system will block the entry if the DR and CR amounts do not tally.)

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Foreign Bank Adjustment​

  • To revalue the foreign bank balance at the end of each month
  • Calculate and post double entry for the unrealized FOREX gain/loss

Refer this ledger:

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Local Balance is now RM 57,350 and you wish to revalue it using a monthly exchange rate of 4.50000 to get the local balance RM 56,250. What should I do?

Foreign Bank Adjustment Entry​

  1. Click on New

  2. Enter the date, eg. end of the month

  3. Click on Bank Revalue button

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  4. Choose the foreign bank, the system will get the bank balance from the ledger as per the date.

  5. Enter the Revalue currency rate, eg. 4.5000. The system will automatically calculate the unrealized FOREX gain/loss.

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  6. Click OK to proceed.

  7. Click on Save

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Maintain Opening Balance​

  1. GL > Maintain Opening Balance
  2. Highlight the account that you wish to key in as opening balance and click Edit.
  3. Insert the figure in Local DR or Local CR. Then Save.
  4. Make sure the DR and CR figures tally.

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Bank Reconciliation​

  1. GL > Bank Reconciliation > New
  2. Right-click to view Opening Bank Reconciliation
  3. Set the Date (before System Conversion Date)

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Maintain Stock Value​

  1. GL > Maintain Stock Value > Edit
  2. Set the Year
  3. Insert the Opening Balance

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Maintain Budget​

  • Press EDIT.
  • Start input the budget value into each month.
  • After input finished, SAVE it.

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